Parents Communication Guide

How do I discuss a concern with the coach?

-Call or e-mail the coach to set up an appointment.

- If the coach cannot be reached, call the Athletic Director, Tori Hutto at 304-725-6806. She will set up the meeting for you and the coach.

- Please DO NOT attempt to confront a coach before or after a contest or practice. These can be emotional times for both the parent and the coach.

- Meetings of this nature usually do not promote a positive resolution.

- Please use the 24 HOUR RULE.


What can a parent do if the meeting with the coach did not provide a satisfactory resolution?

- Call and set up an appointment with the Athletic Director to discuss the situation. At this meeting the appropriate next step can be determined.

What concerns are appropriate to discuss with the coaching staff?

- Treatment of your child.

- Ways to help your child improve.

- Concerns about your child's behavior.

- It may be difficult to accept that your child is not playing as much as you expect. Coaches are professionals. They make decisions based on what they believe to be the best for the team and for all student-athletes involved. As stated above, certain things can be and should be discussed with your child's coach. Other concerns must be left to the discretion of the coach.

What concerns are inappropriate concerns to discuss with coaches?

- Playing Time.

- Team strategy.

- Play selection.

- Other student-athletes.


- The critical factor in determining whether your child has a positive experience is the quality of their adult leaders their parent and coach.


- Both parenting and coaching are extremely difficult roles. By establishingan understanding of each role, we are better able to accept the actions of eachother and provide a greater benefit to our children. Parents, when your child becomes involved in our program, you have the right to understand what expectations will be placed on your child. This begins with clear communications from the coach of your program.


1. Team requirements, special equipment, strength and conditioning programs.

2. Procedure if your child is injured during participation.

3. Game/practice schedule and updates.

4. Team rules, guidelines and consequences for infractions.

5. Team selection process.


1. Any concerns expressed DIRECTLY to the coach.

2. Advance notification of any schedule conflicts.

3. Advanced notification of illness or injury when possible.

The goal of Charles Town Middle School athletics is that every student-athlete will have the opportunity to experience some of the most rewarding moments of their lives. It is important to understand that there may be times when things do not go the way you and your child wish. When this occurs, discussion with the coach is encouraged. It is the first and most integral step to understanding the situation and finding a resolution.

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